The Attendance Office is open each day from 6:30 a.m. to 3:30 p.m. Our voicemail system will take your calls to report student absences from 3:30 p.m. to 7 a.m. each week day and all weekend at the following numbers: (847) 718-4801, (847) 718-4802 or (847) 718-4803.
If a student is absent from school his or her parents need to call the attendance office by 3 p.m. on the day of the absence.
Authorized calls will be accepted by the attendance office up to 24 hours following the absence. After 24 hours, the absence will be considered as an unauthorized absence. Failure of a parent to call will result in the absence being considered unexcused. Appeals may be made to the dean of students.
Students will not be excused from one class to complete assignments for another class. Excessive single period absences will not be excused as determined by the dean of students. Students who have been called in for an excused absence (medical, vacation, etc.) by a parent or guardian may not be on the property without permission from the Dean.
Absences for valid causes, which include but are not limited to the following:
- Death in the immediate family
- Family emergency (reviewable)
- Court appearance (by subpoena) or placement
- Religious observances
- Parent indicating student is ill (Reviewable)
- Administrative discretion
- Medical (a documented, health-related absence, i.e., medical or dental appointment)
- Field Trip (one or more periods of instructionally related absences approved by the school administration, which follow district field trip guidelines)
- Health office or other office visit
- Student services division approved activity
- College representative session
- Pre-arranged college campus visit with college official (documented)
- Work program-related job interview;
- Approved Armed Forces recruiter visits out of building
Excessive parentally excused absences (10 or more) will result in parental contact by dean and/or counselor. After this point, a doctor’s note or nurse approval is needed to excuse the student.
Pre-Approved Family Related Acitivities
Parents should make every attempt to schedule family trips around the school schedule. However, when such trips must be made while school is in session, the following criteria will be used to determine if the absences will be classified as authorized or unauthorized and to determine if discipline consequences are appropriate:
- An application for pre-approved family related activities will be reviewed and considered for authorized status.
- Review of progress towards graduation requirement.
- Total number of absences to date.
- Time lines established by teachers for completion for missed class assignments and tests.
NOTE: The above absences are examples of valid cause absences, i.e., absences cited in the Illinois School Code and/or District 214 School Board policy. They appear on attendance reports in the authorized column.
The below absences are considered to be without valid cause. They appear on computer printout sheets in the Unexcused column. These are absences caused by a failure to follow prescribed school procedures or reasons not accepted by the school. Examples include, but are not limited to the following:
- Failure to sign in or sign out
- Over sleeping
- Missed school bus
- Car trouble
- Late call
- Excessive parent calls
- Undocumented health-related absences
- Family Related Activity days exceeding the pre-approved limit
NOTE: After three unauthorized absences in any class, subsequent unauthorized absences will be designated as CUTS/TRUANCY (unexcused), and the student will move to the appropriate step in the cut/truancy policy. Any unauthorized absence is reviewable by the individual school’s administration. Because the administration of John Hersey High School will not accept excessive or unexcused absenteeism, the administration will take those steps necessary to ensure that the student attends class on a regular basis. No punitive action, including out-of-school suspensions, expulsions, or court action, shall be taken against chronic truants unless available supportive services and other school resources have first been provided to the student.
Class Cut: Absence from an assigned period or periods without valid cause.
Out-of-school suspension: Administrative removal from school property for a school day or portion thereof for violations of school disciplinary policies.
Truancy: Absence from class without valid cause for the entire school day. Truant students are subject to the same cut/ truancy policy as well as additional school penalties and prosecution under the local ordinance prohibiting truancy from school.